01
Register
Create or locate patient profiles, capture demographic and contact information, manage insurance details and generate a consistent outpatient identifier.
Enterprise healthcare operations
Hospitum Hospital Information Management System
Connect clinical, administrative, financial and operational workflows within one controlled hospital information environment.
Hospitum supports the patient journey from registration and consultation through diagnostics, medication, admission, billing and reporting. Authorized departments work with shared patient, visit and operational context while access remains governed by user roles and privileges.
A product of Fobisoft Solutions Ltd
Connected hospital workflow
Support the patient journey across departments
Information captured during one stage of a visit becomes available to authorized users who need it at the next stage, reducing repeated capture and preserving the patient’s visit context.
02
Consult
Record complaints, histories, clinical impressions, ICD-10 diagnoses, prescriptions and the clinician’s summary within the current visit.
03
Diagnose
Raise laboratory and radiology requests, route the patient to the appropriate department and manage laboratory results and approval.
04
Treat
Manage prescriptions, dispensing, pharmacy stock, inpatient admission, ward and bed allocation, and controlled discharge workflows.
05
Bill & Report
Settle medical bills, manage insurance and payment records, issue invoices and receipts, and produce operational, clinical and financial reports.
Queue-based movement:
clinical and service departments can route patients between reception,
consultation, laboratory, radiology, pharmacy, cash office and other
service rooms while retaining the active visit context.
Functional coverage
Major Hospitum capabilities
Hospitum brings patient care, diagnostics, medication, revenue management and administration together within one operational platform.
Patient Management
- Patient registration and profile management
- Automatic outpatient-number generation
- Patient search and record selection
- Contact and next-of-kin information
- Insurance and membership details
- Visit and medical-bill history
Clinical Consultation
- Complaints and presenting illness
- Medical, family and social history
- Allergy and clinical-impression records
- Hierarchical ICD-10 diagnosis selection
- Prescription management
- Referrals and patient routing
Inpatient Care
- Admission date and time management
- Ward, bed, rate and doctor assignment
- Duplicate-admission prevention
- Discharge-status management
- Discharge-summary controls
- Mandatory discharge checks and confirmation
Laboratory & Radiology
- Clinician-initiated diagnostic orders
- Multiple tests within a request
- Order receipt and status tracking
- Test-component result entry
- Interpretation, remarks and conclusions
- Controlled result editing and approval
Pharmacy & Procurement
- Patient-specific dispensing
- Walk-in pharmacy Point of Sale
- Stock and storage-location management
- Purchase orders and goods received notes
- Supplier bills and credit notes
- Stock take, consumption and internal orders
Billing, Insurance & Finance
- Medical bills and payment settlement
- Deposits, refunds and co-payments
- Partial cover and rebate management
- Invoices, receipts and credit notes
- Cashier-shift enforcement
- Insurance-specific products and pricing
Reporting and visibility
Turn operational records into usable reports
Hospitum includes an integrated reporting environment for operational, clinical, administrative, statutory and financial information.
Reports can be filtered by relevant criteria such as report type, insurance company and date range, then reviewed using an integrated report viewer.
Reporting examples
- Patient registers
- Outpatient visit registers
- Admission and discharge registers
- Bed occupancy and occupancy rate
- Clinic attendance
- Diagnosis and disease prevalence
- Laboratory reports
- Prescription and procedure reports
- MOH registers
- Accounts and audit reports
- Receivables and payables
- Financial statements
Security and accountability
Govern access around user identity and operational roles
Hospitum combines authenticated access, account-state controls, role-based privileges and activity auditing to support accountability across clinical, administrative and financial workflows.
Security & Privacy OverviewAuthenticated access
Users authenticate within the context of a selected licensed healthcare facility before accessing patient, clinical, pharmacy, laboratory or financial information.
Login-attempt protection
The application allows a maximum of three unsuccessful login attempts and automatically blocks the account when those attempts are exhausted.
Role-Based Access Control
User Groups and assigned privileges align available functions with operational roles such as reception, clinical care, pharmacy, laboratory, cashiering and accounting.
Account administration
Authorized administrators can create and update users, assign groups and apply account controls including lock, block and disable.
Credential protection
Password records are stored as protected transformed values rather than readable plaintext credentials. Password changes validate the existing password and confirmation.
Audit trail
Significant insert, update and delete activities are recorded with operational references to support traceability and activity review.
Kenya digital health environment
DHA certification readiness and data protection
Hospitum’s compliance work is being documented against Kenya’s digital-health requirements, while Fobisoft maintains its organizational data-protection registration with the ODPC.
ODPC registration confirmed
Fobisoft Solutions Ltd is registered with Kenya’s Office of the Data Protection Commissioner as a data handler.
ODPC Registration No.: 289-650A-C9AB
This registration applies to Fobisoft’s organizational data-handling status. It is distinct from DHA product certification and should not be interpreted as certification of Hospitum by the ODPC.
View the official ODPC data-handler registryCertification status
DHA certification preparation and supporting documentation are in progress. Hospitum is not represented on this page as DHA certified. Certification status should be confirmed through Fobisoft and the official Digital Health Agency certification registry.
Digital Health Act
Kenya’s Digital Health Act establishes the Digital Health Agency and the national framework for digital health, information exchange, standards and governance.
Read the Digital Health ActDHA certification
The DHA certification programme evaluates applicable electronic medical record, hospital, laboratory, pharmacy and diagnostic systems before deployment in Kenya’s healthcare environment.
View DHA certification scopeHealth-data protection
Healthcare implementations must account for lawful processing, transparency, confidentiality, data-subject rights and appropriate safeguards for sensitive health information.
Fobisoft ODPC Registration No. 289-650A-C9AB
View ODPC guidanceProduct controls evidenced today
- Authentication before system access
- Healthcare-facility context during login
- Role and privilege-based authorization
- Failed-login attempt blocking
- Lock, block and disable account states
- Protected credential storage
- Audit trail and activity records
- Controlled financial and clinical actions
Governance information
Review Fobisoft’s public governance information for further details about information security, access control and data protection.
Data-controller and data-processor responsibilities depend on the implementation, hosting and contractual arrangements agreed for each deployment.
Implementation planning
Match the deployment to the healthcare environment
Hospitum operates as an integrated enterprise application across shared patient, visit, billing, clinical and administrative workflows. Infrastructure and implementation requirements should be assessed for each healthcare organization.
Deployment topology, infrastructure sizing, backup and recovery, external integrations, data migration, user onboarding and support arrangements are confirmed as part of the implementation scope. Specific integration capabilities must be verified against the deployed Hospitum version.
Discuss during your demo
- Your facility type and service departments
- Expected users and operational roles
- Current patient and billing workflows
- Reporting and regulatory requirements
- Existing systems and integration needs
- Implementation and training expectations
Explore Hospitum with your own workflows in mind
Request a guided session and tell us which clinical, administrative, diagnostic or financial processes you would like to examine.